Administrative Assistant I

Job Category: Administrative
Status: Full Time
Location: Kirkland
Relevant Work Experience: 1+ years
Career Level: Entry Level
Education: Bachelor's degree or equivalent work experience
Travel Requirements: None

Skills and Requirements

  • Experience working with confidential information
  • Proficient in Microsoft Office Suite
  • Proactive problem solver
  • Excellent written and verbal communication
  • Attention to detail and high level of accuracy
  • Exceptional organizational skills
  • Excellent time management skills
  • Customer service oriented
  • Flexible and adaptable
  • Accountable team player
  • Roles and Responsibilities

Roles and Responsibilities

Administrative

  • General reception and clerical duties such as answering phones, greeting visitors, faxing, filing, maintaining phone lists and scanning
  • Keep reception and meeting rooms organized
  • Arrange staff meetings/events (birthdays, monthly gifts, lunch and learns, etc.)
  • Manage reporting on parking and stamps
  • Manage and send birthday/ anniversary cards as well as birthday celebrations/anniversary gifts
  • Monitor meeting room calendars
  • Sorting and distributing incoming mail
  • Arrange outgoing postage and shipping with employees
  • Monitor, maintain, restock office supplies/ cleaning supplies/kitchen items
  • Point person for processing maintenance and building requests
  • Point person for travel (domestic and international)
    • Visas
    • Concur Travel
    • Work with Travel Agent
  • Manage office vendors
  • Manage Bluetooth DocuSign contract process with VP of Finance
    • Follow document processing and record keeping procedures
    • Ensure filing systems are maintained and current
  • Own “how to” book/ Egnyte file and always keep current
  • Support staff with virtual connection events for their teams
  • Support Finance/Human Resources with miscellaneous tasks
  • Arrange for CEO to sign, notarize, and mail documents from Brand Compliance
  • Ordering business cards for SIG Staff

Executive Support

  • Support the CEO on the BoD Meeting meetings and packets with OnBoard and Webex
  • Support VP’s in arranging Leadership Meetings for BoD and BARB Chairs
  • Support CEO in scheduling bi-weekly SIG Staff meetings

The Bluetooth SIG, Inc. has an excellent benefits package including heath, prescription drug, short-term and long-term disability, vision and dental coverage, life insurance, and 401(k).

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